Friday, May 27, 2016

7 Steps to Help You Remove Email Distractions

Why I stopped my e-mail notifications on my phone, and how you can too.

A few months ago, I decided that I needed to focus on just a few goals and minimize as many distractions as I could in order to do this. I came to realize that one of the greatest distractions that I continued to experience was email notifications coming through on my phone.
Hands holding a phone
Photo used with permission - www.pexels.com
I have always been prone to distractions. And while I can appreciate trying to focus on one thing at a time, I find myself easily pulled away. Maybe this is why I love scuba diving. When you’re sixty feet under the surface of the ocean with nothing on but a bathing suit and your scuba gear, you learn to focus really quickly. In that moment, there is nothing else in the world to focus on except for enjoying the beauty around you and your survival. It doesn’t matter how many e-mails are in your inbox or how many memos you have to send tomorrow. All that matters is the little fish that’s floating by that reef and remembering to breathe slowly and steady. 

So wanting to have that kind of dedicated focus in my all of my life, and prompted by the reading of The 4-Hour Workweek: Escape 9-5, Live Anywhere, and Join the New Rich, I decided to turn off almost all of the notifications on my iPhone. This has proved to be one of the most helpful productivity moves that I have made in some time. I am still answering e-mails, and I’m even using my phone to check and send e-mails. The difference is, I’m doing it on my terms and in my time, not just because I heard a ding. An added bonus is that because of iPhone’s ability to set VIPs on the e-mail, I can still get notifications from people that I deem very important (i.e. my wife)

So how do you set it up?  (please note, these instructions are for iPhone users only, I’m sure that other platforms are fairly easy to change as well, a quick google search should help)

Steps to change notifications on your iPhone

  1. Go into Settings on your iPhone.  
    screen capture of Settings page
  2. Click on Notifications
  3. Screen Capture of Notifications page
  4. Click on mail
  5. Scree Capture of Mail page under notifications
  6. Click on the e-mail account that you want to remove the notifications from.
  7. Screen Capture of notifications for specific mail account
  8. Turn off all the notifications (I turn mine completely off for most of my accounts)
  9. Go back and click on VIP
  10. Screen Capture of VIP page of notifications.
  11. Set the notifications for VIP e-mails to your preferred settings (you can see mine above)

To setup a sender as a VIP (Method #1)

  1. Go to a mail message from that sender
  2. Screen capture indicating where to press for sender
  3. Click on the name of the sender (this will bring up their e-mail profile)
  4. Screen capture indicating where to press for Add to VIP
  5. Click on “Add to VIP” 
  6. Your done. Now you should only receive notifications from those senders that are in your VIP 

To setup a sender as a VIP (Method #2)

  1. On your mail app home screen click on the “i” next to VIP
  2. Screen Capture showing where to press for 'i'
  3. Click on “Add VIP…”
  4. Screen Capture showing where to "Add VIP"
  5. Click on the name of the contacts that you want to add

BONUS TIP

  1. Clicking on “VIP ALERTS” on the VIP list page will take you to the VIP notifications page in settings.

Conclusion

Turning off notifications for all but the most important e-mails coming in (i.e. your spouse or children) can help you to become more productive in other areas of your life. This one small adjustment has made a huge difference in my productivity and focus on my most important goals. I hope it will make a great impact for you as well.


Question: How do you keep distractions from taking over your life? Leave a comment by clicking here.

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6 comments:

  1. I have the VIP set up. One of the best things I did was to take my work e-mail off my phone all together. I only take care of e-mails on that account during work hours. When I am not at work I do the out of office assistant detailing when I will be reading their e-mail.

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  2. Love love love this idea! My phone OFTEN pulls me away from "the present". I read a book a while back (or most of it) Hands Free Mama. It really touched my heart. I am going to try turning off the notifications and see if this helps! Thanks alot for the insight! Michele Tidwell

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    Replies
    1. That's awesome Michele. I'm so glad the post helped. Let me know how it goes after they've been off for a while.

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  3. I wanted to thank you for this great read!! I definitely enjoying every little bit of it I have you bookmarked to check out new stuff you post. hotmail correo electrónico

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  4. Thanks Carols. I have recently been posting a lot more on Social Media. You can follow me there @anotherlesson1 on Twitter, @anotherlessonllc on instagram or @anotherlesson page on facebook.

    I hope you enjoy the rest of the content. Let me know if there is any other way I can serve you.

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